Happy 2019! We’re only a little over 2 months away from the Council of Paris, happening alongside ETHCC in Paris.
Here are some items from this morning’s @council-volunteers call, which happen Wednesday morning 8AM PST / 17:00 Central Europe time.
Charging for Tickets
I proposed that we charge for tickets for the Council of Paris 2019.
Our costs for food (lunch and coffee) are roughly 30EU per person, and food is also the single largest cost. So, this seems like the right number to ask for.
The second reason for charging for tickets is to make sure we have a more accurate idea of how many people are attending.
As always, “all are welcome” – so anyone not able to pay would still be welcome. This just makes sure that we ask people to support the event right up front, and get commitment to attend by paying. Ideally, we would collect ticket fees in ETH – participants are active in the Ethereum community, and creating a wallet and getting access to 30EU worth of ETH doesn’t seem too much of a barrier for new participants.
Anyone have thoughts on why we shouldn’t charge for tickets?
We are planning for 200 participants. ETHCC is, I think, planning for about 1000 attendees, so at 20% this seems a decent guess. We did find in Prague that many more people registered than attended, so either Kickback (for “free” events) – or actually charging for tickets – we think will help get more commitment from participants.
For space planning, we mainly need to be concerned with the maximum amount for a “main stage” gathering, plus looking at smaller classrooms / break out spaces.
Think this number will be lower or higher? How many participants do you think we should be planning for?
We ask that people register / get a ticket so we can 1) plan numbers 2) communicate with them. As above, it also means collecting fees to help cover costs.
I have reached out to the Kickback team to ask if they would actually let us charge for tickets (that is – no refund!). If we do get enough sponsors, we could refund tickets still, but this all comes down to budgeting and sponsorship interest.
I have also used Tito for tickets in the past (just for ticketing / event management) – but we would need to ask for payment via ETH in some other way.
Eventbrite would be the same – could do the ticket event management, but would need to take ETH payment separately.
I will be researching this area, if other people have favourite event ticketing apps that can send email updates, please share!
Alternate solutions on how to accept ETH for tickets while also gathering name and (optional) email address for communications also welcome.
P.S. Yes we are looking for more volunteers and sponsors. Talk to @tomislavmamic or message @council-sponsorships who is the lead organizer to get involved. We’ll ideally finalize ticketing and open registrations at the end of next week, so start planning your ring topics and other things you want to discuss!